How to Tag Files on iPhone and iPad

Feb 28, 2018 - 3 Comments

How to tag files in iOS

Using file tags can help to arrange, organize, and prioritize documents, files, and data. Now that iOS has a dedicated Files app for the iPhone and iPad, you might find it helpful to know that you can tag any items, files, documents, images, or anything else stored within the Files app of iOS, much like you can tag files in the Mac Finder. And perhaps best of all, if the tagged files are stored in iCloud Drive, they will sync to other iOS devices and Macs as well, with that same tag.

Tagging files in iOS is a simple process, but it’s easily overlooked. This tutorial will show you how to tag a single file, how to tag multiple files, and how to view tagged files in the iOS Files app.

The Files app is available on all iPhone and iPad devices running iOS 11 or later. The tutorial here is demonstrated on an iPhone but the behavior is the same on an iPad too.

How to Tag Files in Files App for iPhone and iPad

You can tag any file quickly from the iOS Files app by following these steps:

  1. Open the “Files” app on the iPhone or iPad
  2. Open the Files app

  3. Navigate to the file(s) you wish to tag and tap on the file you want to tag
  4. Open the file you want to tag

  5. From the file preview, tap the Sharing button, it looks like a box with an arrow flying out of it
  6. Tap to Share for tagging

  7. Tap the “+Tag” button in the sharing panel
  8. How to tag a file in iOS

  9. Choose the file tag(s) you want to use by tapping on them, then tap on the “Done” button
  10. How to tag a file in iOS for iPhone and iPad

That’s it, your selected file will have been tagged with the tag of your choice.

If you’re syncing data with iCloud, then the file tags will sync over to other devices shortly. And yes if you tag a file from iCloud Drive on the Mac, that tag will sync with the associated file to iPhone or iPad as well via Files app.

How to Tag Multiple Files in iOS Files App

You can also tag multiple files at the same time from the Files app in iOS, here’s how that works:

  1. Open the Files app in iOS
  2. Navigate to the files you want to tag, then tap the “Select” button in the corner of the Files app
  3. Now tap to select each file you want to tag
  4. Tap the Sharing icon and then tag the files as desired, choosing “Done” when finished

Whether you tag one file or many files is up to you.

How to View Tagged Files in iOS Files App

Of course you can easily see the tagged files from the iOS Files app as well. This is also where the power of file tagging can be extra useful, because you can use file tags to quickly see and edit items you have tagged, without having to navigate to wherever their original location is in the Files app or file system.

  1. Open the ‘Files’ app and go to the main Browse screen to your root directory selection
  2. Scroll down to find the “Tags” section, then tap any tag to see the files matching that tag
  3. Where tagged files are located in iOS Files app

Note that on the iPad the Browse section will be in the Files app sidebar if the device is orientated horizontally.

For Mac users reading this and wondering about tagging directly in the Finder of Mac OS, or from within iCloud Drive, you can tag files on the Mac with drag and drop, or with a file tag keyboard shortcut, and remove tags just as well too.

While tagging is fairly new to the iOS world with Files app, the Tags feature has been around on the Mac for a very long time, where it used to be called “Labels” before rebranding as Tags in more recent Mac OS releases. Anyway, enjoy your tags!

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Posted by: Paul Horowitz in iPad, iPhone, Tips & Tricks


» Comments RSS Feed

  1. Jon says:

    I like tags, but I am hoping the Files app will mature into a better file system for iOS. I’d like direct access to Photos from the Files app for example, making it available like any other folder.

  2. RBB says:

    Tags are most practical on a desktop environment, agree with Jon that at the moment the Files app in iOS may be limited to really get full use from them. But it’s useful, and it’s heading in the right direction.

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