How to Tag Files or Folders in MacOS

Nov 27, 2018 - 9 Comments

How to tag files or folders on Mac

Tags allow you to organize, prioritize, arrange, and label any files or folders on the Mac.

After a file is tagged in the Mac Finder, that file will be marked by the color-coded tag and its associated label, and you can then reference and access those tagged files by whatever assigned tag. You can even tag the same file or folder with multiple different tags, if you want to apply multiple colors or labels to them.

This article will show you how to tag files or folders in the Mac Finder.

How to Tag a File / Folder on Mac

One of the simplest ways to tag a file or folder on the Mac is through the Finder File menu, like so:

  1. Open the Finder file system browser on Mac if you have not done so already
  2. Finder icon on the Mac

  3. Select a file (or multiple files / folders) in the Mac Finder
  4. Pull down the “File” menu and choose the tag you wish to apply to the selected file(s) or folder(s)
  5. How to tag a file or folder in Mac Finder

You’ll notice the tagged file now has the chosen tag color associated with it, alongside its name in modern versions of MacOS whereas earlier versions will place the color behind the text or even tint the color the icon.

Finder tags

You can apply additional tags to the same files and folders if desired by repeating the steps above.

Multiple files tagged with multiple different tags in Mac OS

How to Tag Filers or Folders from a Mac Finder Window via Gear Menu

You can also tag a file from a Finder window by selecting the file(s) and then clicking the gear icon, then choosing the desired tag(s) from that gear drop-down menu, as shown in this picture:

How to tag files or folders on Mac from Gear menu in Finder

Here’s a screenshot example of what a few tagged files looks like in a Finder window:

Tagged files in Mac finder

Tags are also visible in List view and the other Finder views:

Seeing tags in the List view of Finder

Additional tagging options

If you’re a Mac user who prefers keyboard shortcuts, you can also set up a custom Tag File keyboard shortcut on the Mac as discussed here.

Finally, you can also quickly tag a file or folder on the Mac by dragging and dropping the file/folder into the desired tag in the Mac Finder sidebar, which can be a particularly fast method for heavy Finder users.

Much like you can add tags to files and folders, you can remove tags from files and folders on the Mac as well. One of the simplest ways to do that is to simply return to the File > Tags section and choose the same tag that the file / folder is currently tagged with to un-tag that item. Note that removing a tag from a file does not remove the file itself, it only removes the chosen tag and label that was assigned to it.

Tags are not just for the Mac, and you can tag files on iPhone or iPad too. Additionally, if those tagged files are stored in iCloud then they will carry over from iOS to the Mac through iCloud Drive as well, and vice versa, as well as any other Macs using the same Apple ID with access to the same iCloud Drive data.

If you want to edit tags or rename them, that can easily be done through the Finder menu by choosing “Preferences” and going to the “Tags” tab.

Tagging files and folders is pretty straight forward, and they offer an excellent way to organize and arrange files, or even just to set file priority for various types of work.

Accessing files by tag is perhaps easiest through the Finder sidebar, but you can also search by tag through Spotlight.

Do you know of any other helpful tips or tricks with tagging files on the Mac, or even iOS? Let us know in the comments below!

Hide Tags from the Mac Finder Sidebar in Mac OS X

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Posted by: Paul Horowitz in Mac OS X, Tips & Tricks

9 Comments

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  1. Michael S says:

    Personally, I find that little tiny dot virtually useless. It’s difficult to see for folks with bad eyes like myself. I would love it if there was a way to highlight the whole filename with the color instead of the dot.

    • Joss says:

      Use XtraFinder by trankynam for whole filename highlighting. There’s a new Mojave beta of XtraFinder available, and you only need to disable System Integrity Protection for the installation, and then you can re-enable it.

      The tagging system itself is great. You can create as many proprietary tags as you want, and if you use the right naming scheme, namely “com.apple.metadata:MyTag”, then even Spotlight will pick it up. But you can also tag it with e.g. “local.michael_s.office-documents”, but then Spotlight will ignore it.

  2. Roderick C Wahr says:

    Unfortunately, on Mojave, the setup of Keyboard Shortcut for Tags… no longer works.

  3. Dave A says:

    I use tags to drive my filing system. I use “Downloads” as an inbox, saving new files with one or more tags that are then used to automatically move files to where I want them.

    The “move” part can be done with Automator but I prefer Hazel from Noodlesoft.

  4. RA XA says:

    Hi Paul, I still have a Windows 10 and I think it’s possible
    to use tags on the same way … with one color for the same date or something else?
    Thanks for your great support, have a nice day 🌹

  5. Spring says:

    Running Mojave, Macbook Pro 2016. I’ve tried removing a color tag with the method you mentioned and it won’t remove it.

    I’ve actually tried two ways and neither works:
    1. Right click doc, hover over color icon in list row and when ‘remove “[color]”‘ comes up with the ‘x’, click – nothing changes.
    2. Right click doc, hit tags, the color tag shows in the list box, I hit delete, nothing changes. Also tried hitting delete then return (as per recommended in another forum).

    Any ideas?

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