How to Move Notes on iPhone & iPad from iCloud to Device, & Vice Versa

Oct 24, 2020 - 4 Comments

How to Move Notes on iPhone & iPad

Do you use the stock Notes app on your iPhone or iPad to take down notes, make to-do lists, and store other valuable information? In that case, you may want to learn how you can move your Notes from your device to iCloud, and vice-versa.

Notes that are created using Apple’s Notes app for iPhone and iPad can be stored either on-device or on iCloud. The latter comes in handy especially if you own multiple Apple devices and you want to access your notes no matter which device you use. This doesn’t mean all of your notes are stored on iCloud. If you launch the Notes app and check it out for yourself, you may find that some notes are stored right on your device.

If you’re interested in moving notes to Apple’s iCloud and access them anywhere, or if you just want to relocate them to a different folder directly on your device, read on to learn how you can accomplish any of that.

How to Move Notes on iPhone & iPad

Moving notes to a different storage or relocating them to a different folder is a pretty simple and straightforward procedure on iOS devices. Just follow the steps below carefully to get started.

  1. Launch the stock Notes app from the home screen of your iPhone or iPad.

    Notes icon in iOS
  2. In the main menu of the app, you’ll be able to find all the folders your notes are stored in, including both the storage locations, i.e. iCloud and On My iPhone/iPad. Tap on any of the folders and find the note that you want to move.

    How to Move Notes on iPhone & iPad
  3. Swipe left on the app you want to move and tap on the folder icon, as shown in the screenshot below.

    How to Move Notes on iPhone & iPad
  4. Next, you’ll be prompted to select a folder. It’s pretty easy if you want to move it to an existing folder. You can also tap on “New Folder” to create a folder from scratch to store your notes.

    How to Move Notes on iPhone & iPad
  5. Now, give a preferred name for the new folder and tap on “Save”.

    How to Move Notes on iPhone & iPad
  6. The folder will be created and the note will be automatically moved to this new folder as you can see here.

    How to Move Notes on iPhone & iPad

Now you know how you can move notes to a different location or folder on your iPhone and iPad, from iCloud, to on the device, or from on the device to iCloud.

Now that you have complete control over where your notes are located, you can organize them in folders, move them to iCloud or keep them in your physical storage, as per your preferences. You can also follow the above steps to restore deleted notes that are stored in the Recently Deleted folder.

When you swipe left on a note that is stored on iCloud, you’ll find an additional option that lets you add people to the note for collaboration. This feature can be used to team up with your colleagues and make changes or edits on notes together.

Interested in learning other tips and tricks for the Notes app? If so, you may want to read this to learn how you can lock one or more of your notes with a password. Or perhaps, how to scan documents easily with the Notes app, which may often come in handy if you don’t have one at your workplace.

Did you move your notes to a different storage location, or relocated them to a different folder? Do you have any favorite features within the Notes app? Share your valuable thoughts and opinions in the comments section down below, and don’t miss out on our archive of Notes tips and tricks here.

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Posted by: Hamlin Rozario in iPad, iPhone, Tips & Tricks

4 Comments

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  1. Andrew says:

    Thanks for the tip!

    I haven’t yet tried it, but I see no reason why it wouldn’t work.

    The reason for me writing is to ask if this is a new or recent feature. Not long after I married, I discovered that my wife had her notes stored on her iPhone and when she wanted to access them on her iPad, she couldn’t. And there was no way that we could find to transfer them from one to the other.

    I wanted to do exactly what you have just done. Apple support told me that it wasn’t possible. We finally had to email the notes to herself and then go through that long process.

    Thanks again for posting this.

  2. John Zebatto says:

    Aren’t Notes automatically backed-up to iCloud? This article makes no mention of it.

  3. Charles Whaley says:

    That’s OK as far as it goes, but Apple has abandoned support for Notes synchronization for a lot of older iPhones and iPod Touches. That means that users can still use the Notes app locally, but there’s no way in hell that your notes can be synched across devices. That’s why so many people are abandoning Notes. They don’t know when Apple will cut off Notes synching for lot’s more devices from iPads to iMacs to iPhones.

  4. Bernard Leeds says:

    When started using notes chose to store all on cloud. someday may need to pay for additional space.
    bought solid state drive to connect to iMac to back up cloud to. Except for downloads don’t store anything local any more.

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