How to Add an Email Address to Mac Mail

Feb 8, 2020 - 12 Comments

Mail app icon

If you use an email address, you may be interested in setting it up for use on the Mail app for Mac.

Adding an email address for use on the Mac is a fairly simple process, similar to adding other new email accounts to Mail on Mac

How to Add Email Address to Mail on Mac

  1. Open the “Mail” app on Mac
  2. Pull down the “Mail” menu and choose “Add Account”
  3. How to add Outlook email to Mac

  4. Select “Other Mail Account…” then click Continue
  5. How to add Outlook email to Mac Mail app

  6. Enter the name associated with the account, the email address, and the password, then click “Sign In” to add the email account to Mail
  7. How to add an Outlook email account to Mac

That should be all there is to it, your email address is ready to use on the Mac.

If you use multiple email accounts on Mail for Mac you might find it useful to set the default email account that gets used when you’re sending emails from the Mac.

While this is obviously focusing on adding an email address to Mail on Mac, you can delete an email account from Mail for Mac just as easily, so if you have an old or outdated or redundant email account configured you can simply remove it.

If you have an iPhone or iPad you might want to add the email account to Mail for iOS and iPadOS too.

The Mac Mail app should automatically detect the proper email server settings and not require any additional information, but if you do need to provide mail servers, or if you’re using a different mail client aside from Mail app, you may find the below information to be useful and relevant to you.

What are Mail Server Settings for Email Addresses?

The email servers and port numbers for IMAP, POP, SMTP, and outbound mail are as follows:

  • IMAP accounts:, port 993
  • POP accounts:, port 995
  • Incoming mail server:
  • Outgoing SMTP server:, port 587

Again, the Mail app on Mac should detect this information automatically and not require those details, but if you do need to put in manual information for whatever reason it can be helpful to have it readily available. If you’re configuring Outlook with another email app, you’d likely need this server information. Of course this server info may change eventually, but for now it’s current and works for email addresses.

Note we are talking about using email addresses here, not the Outlook mail application itself. email addresses are free to create and use and anyone can make a new one at anytime by going to, the email service is provided free by Microsoft. Remember you can also create email address for free too, which is an email service provided by Apple. And of course there’s always Gmail, Yahoo, Hotmail, ProtonMail, and myriad others available out there was well.


Related articles:

Posted by: Paul Horowitz in Mac OS, Tips & Tricks


» Comments RSS Feed

  1. Andre says:

    hi I can’t access the file TO in my outlook on Mac OS . Impossible to tape an address. Any body has an idea on how to fix that ? Thanks

  2. Jurgen says:

    Have tried unsuccessfully to install mu outlook email account in Mail on my 2010 MacPro.
    Tried ‘other’ server, with my password get unable to verify account name or password
    Then tried the ‘new app pw mentioned above and same error
    Then tried using ‘Exchange ‘ as server and same error.
    Any suggestions???
    My outlook account works ok in Outlook on my MacPro, but want to go back to using Mail

  3. wynyp says:

    Sure. Great. Until you realize that you don’t have the ‘Focused’ and ‘Other’ inboxes in the Outlook mail version on the Mac. Why those features aren’t on there sure beats the hell outta me.

  4. Colin says:

    Just figured out the answer to my previous question … Authentication wasn’t password enabled for SMTP.

  5. Colin says:

    Hello, I set up the account as above (with 2FA password). The log shows the mail account is connected.

    However, I get this error when trying to send mail from Mac Mail on my Outlook account: The server response was: SMTP; Client was not authenticated to send anonymous mail during MAIL FROM [AM4P190CA0002.EURP190.PROD.OUTLOOK.COM]

    Anyone have an idea to solve this? Many thanks.

  6. Brad says:

    This only works if the account does not have 2-factor authentication (2FA) enabled. If 2FA is enabled, then your account password will not work. You must then go to after logging in, and then click on “Create a new app password”. Take the password that is shown on the next screen and use that for the password in the Apple Mail Account dialog.

  7. jay b says:

    The correct way to set it up is to use the Exchange option in Apple Mail.

    Internal & External URL:

    • Paul says:

      This is aiming for using in Mac Mail, they are free email addresses available to sign up by anyone.

      Recall that is basically consumer for everyone, similar to Hotmail, and not necessarily the same Outlook / Exchange seen in workplaces.

      Anyhow, that link does not work without a login. I am not sure what is different about what is shown there.

    • Marco says:

      Thank you for the tip to use Exchange. It was easy then.

  8. expobill says:

    kinda easy but if you get those periodical problems, just log in and out. that will remedy any online snafus.

Leave a Reply


Shop on and help support OSXDaily!

Subscribe to OSXDaily

Subscribe to RSS Subscribe to Twitter Feed Follow on Facebook Subscribe to eMail Updates

Tips & Tricks


iPhone / iPad



Shop on Amazon to help support this site