Enable a Recall Email Feature in Gmail to Undo Sending Erroneous Messages
If you’ve ever sent an email that you immediately realized wasn’t complete, contained errors, or, even worse, was to the wrong person, you know that feeling of dread. For Gmail users, an optional setting offers a layer of forgiveness to those situations, providing for the ability to recall a sent email if acted upon quickly. This is particularly great for those of us who use Gmail as the default email client for mail sent from web browsers.
Currently limited to web mail users only, the Gmail “Undo Send” feature is considered experimental by Google, but it works flawlessly to recall an erroneous email message.
You’ll have to specifically enable this recall feature within some optional settings of the Gmail web client, and that’s what we’re going to show you how to do here:
- Go to gmail.com and log in to your Google account as usual
- Click on the gear icon / settings button in the upper right corner of the Gmail inbox window, then choose the “Settings” option from the pulldown menu
- Select the “Labs” tab within Settings
- Locate the Labs option for “Undo Send” by ‘Yuzo F’ and check the “Enable” radio box
- Now scroll down to the bottom of the screen and choose “Save Changes”
- Next, go to the “General” tab within Gmail Settings
- Locate the new “Undo Send” option in the General preferences, and adjust your recall email / undo send cancellation period: 5 seconds, 10 seconds, 20 seconds, and 30 seconds
- Again scroll to the bottom and select “Save Changes”
Now that Undo Send has been enabled, you can test it out or just trust that it’s there. To use the feature, simply send any email, then look at the top of any Gmail window and after a message is sent you’ll find an “Undo” option available, it’ll be right next to the “Your message was sent” box that shows up in yellow at the top of the screen.
Depending on the cancellation period you chose, that “undo” option will float near the top of the screen and offer some forgiveness to recall an email message if you realized there was something sent in error, to the wrong recipient, too many typos, or perhaps just some general regret. When you click “Undo” the email becomes unsent, returns and becomes a draft – it does not get deleted. This lets you quickly correct the error and resend the message, or think it over before sending it again.
The recall email function probably works by introducing a timed delay to the message actually being processed and sent to the recipient, since it’s pretty much impossible to pull an email that has already arrived in someone else’s inbox. Assuming that’s the case, the chosen cancellation period is simply adjusting that send delay, so choose something that works best for you. The default setting of 10 seconds isn’t bad and still allows for quick email delivery, though if you’re prone to errors and typos perhaps the more forgiving 20 or 30 second option would be better.
Either way, this is an amazingly useful feature that is well worth enabling for all users who use Gmail as their primary email. It’s handy enough that a similar option feature really should be introduced into every email app, whether you’re sending an email from Mail on iOS and an iPhone, to Mac OS X, Windows, and Android… hopefully we’ll get there!
Want some more great GMail tips? Try showing unread messages only in your GMail inbox window, don’t miss these three productivity boosters for Gmail usage, or just browse through our Gmail archives to find a lot of other great tricks.