Compare Versions of a Word Document with Microsoft Word

Mar 15, 2010 - 1 Comment

pages-and-textedit Do you have two Word doc files that you need to see the differences between, and compare the two easily side-by-side to review changes? You can do that easily with the Microsoft Word app in Mac OS X and Windows, which is part of the Microsoft Office Suite.

To quickly compare two versions of a Word document using Microsoft Word, follow these steps:

  1. Launch the two documents you want to compare within the Microsoft Word app
  2. Go to the Tools Menu
  3. Select “Track Changes”
  4. Select “Compare Documents”
  5. Select the two documents you want to compare and continue

You’ll be shown a side by side comparison of the selected files, and the changes will be highlighted onscreen and easy to spot.

If you’re a writer, researcher, educator, or editor, you’ll certainly find this feature very useful!

You can then make changes as necessary to the word docs and save them, or just use the comparison tool to review the differences between the documents without saving any adjustments to them.

As far as I know this comparison tool is not included within Apple’s Pages application (at least not in version that I have), hopefully in a newer version it will be a feature, it is too helpful to not be!

Of course, document comparison extends far beyond Word files and standard text heavy documents though. If you’re looking for a more developer orientated version of file comparison for reviewing code or script differences, check out the FileMerge tool.

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Posted by: William Pearson in Mac Apps, Tips & Tricks

One Comment

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  1. […] 3) I keep running notes on which sections of the MS have been changed most so I can reread them. If you use Word on a Windows machine, you can skip this step AND section 4 and just compare versions in Word itself. […]

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